Organizing an event will often bring numerous challenges and it is up to you to make the right decision.
That is when Micemedia can provide you with the most added value. You and your team can be temporarily expanded with the right knowledge and expertise to provide you with the capability to make the right decision. It will reduce cost and stress on you and your team and will increase the quality of your event and appreciation of your audience.
Each solution often has its own and specific supplier.
Quality and reliability are, especially in an online setting, of vital importance.
With our Vendor selection service, we find exactly the right supplier for your needs. You may have certain preferences with regards to a supplier. We will make an inventory of your needs and will select suppliers.
If needed, we can setup an extensive Request for proposal (RFP) in which is described what your exact needs are. That can be beneficial for more complex solutions or large events. Supplier then can respond with a clear overview of what they can provide and their cost.
Micemedia is fully transparent. Proposals from suppliers go directly to you. We have no relation with any supplier and we do not receive any kickback fee. We will check the supplier’s proposal if it is complete and adequate and has the right tools and equipment to work with your other technical event sections to ensure a smooth performance with the right solutions.
Strategy and Architecture
As the ‘online’ industry is growing rapidly with new solutions and opportunities, it can be a challenge to always be up to speed with what’s new and can add value to your event.
As Micemedia is at the heart of the European events industry and has extensive knowledge of event technology, we are experts in helping you to define your event strategy and architecture, translating that strategy into turn-key solutions.
Although we see a strong shift towards online there is more to it than just stream your event to the web. For a year-round commitment of delegates and speakers you need more to keep them connected to your event. That is exactly why a solid strategy is of the essence. Our meeting architects are experts in overall meeting architecture. They will combine human interaction, conceptual design and creativity with the latest advancements in technology.
As a meeting planner/organizer, the expectations are high and the budget is tight when it comes to enhanced value, participant satisfaction and delivering a return-on-investment. To have a partner that can deliver turn-key services and help you to put the puzzle pieces together is of great added value and that is exactly our expertise.
At Micemedia, we take the guesswork out of the equation by using a combination of Meeting Design Principles, Meeting Architecture toolbox elements and our own patented Neuroshaping®.
Micemedia specializes in conceptual design and formatting, engaging content value-adds — artistic and technology-based — and, most importantly, creating measurable results.
We have the knowledge and experience to deliver positive results, from innovative programming, and enhanced technology, to any meeting online on the best choice platform, onsite in the conference center of Hybrid, connecting the worlds together.
Estimating sponsorship revenues and how to price packages especially with virtual events can be a challenge for organizers. That is why it is important, before starting a sales campaign, to conduct a market analysis.
In our market analysis we benchmark other events, identify trends, analyze behavior and needs of industry partners. We investigate the added value of new suppliers and technologies.
As result of the analysis, you can show sponsors, based on facts, the benefits of participating in your event. We provide an objective market analysis and recommendations to you with a clear positioning of your event
We provide an appropriate pricing strategy based on the market analysis and early discussions with key sponsors about their goals, budget and return of experience on other events. We identify sectors of interest to be developed and source new leads (companies, start-ups…).
The market analysis of Micemedia will be a strong selling tool to attract and retain your sponsors and increase their return on investment.
Exhibition design is not easy for organizers and service providers as it is difficult to have a clear picture and understanding of the exhibitors needs.
We can create your ‘Exhibitor Technical Guide’, assist your exhibitors with their booth configuration, participate to industry meetings and organise training sessions for your sales team.
We can coordinate all the executing solicitation, update your database or CRM, send targeted emails, schedule demos or presentations with your sponsors.
We can design your floorplan in 3D considering the best locations for your key sponsors integrating all specific areas and work with you in offering new experiences to your participants.
With our exhibition design, you and your exhibitors are ensured to get the maximum return on investment of every square meter.
Meeting Architecture & Design
What is meeting architecture and design:
The meeting Architecture is a 1 page document that visualizes the technical structure of your event. Every supplier and each of their solutions, as well as how they will be integrated, is visualized in this graphical representation.
What can I use it for:
Every meeting has a goal, and a goal needs a Master-plan, that is the meeting Architecture.
Shared with your providers and partners, this is the key document that allows you to clearly identify and divide responsibilities, identify areas for savings and efficiencies and identify areas of improvement. Apart from being a valuable management tool it also describes the user journey in great detail. This user journey can then be supported with designs that combine and enrich the experience of your delegates.
Project layout with milestones where actions and outcomes are defined. We will have “this” (defined) social media campain to generate ” this” (defined) output. You cannot measure unless you define the ruler.
Nasa is using the metric system, curious as to why?
Delivering a message to your audience, making them part of a community, giving bad news and happy news in the best way possible. Setup communication plans, adapt to the receiver, adapt to the company or association
With scalable core documents we track costs in any split up that you need. Key to each project, these budget documents are able to provide a good analysis about the financial health as well as identifications of efficiencies that could be gained.
Realistic and thorough budget management enables you to understand the individual cost elements and ultimately leads to savings. The logistics of budget tracking maximizes the value and wanted outcomes of your project.
With our Vendor selection service, we know exactly which box to open to find the right supplier for your needs. You may have certain preferences with regards to a supplier but is that indeed the right supplier to meat your goals?
Wil begin by making an inventory of your needs and will select suppliers accordingly. If needed, we can setup an extensive Request for proposal (RFP) in which is described in detail what your exact needs are. This can be beneficial for more complex solutions or large events. Suppliers can respond to you with a clear overview of what they can provide and their cost and, as part of the RFP service, we will help you analyzing the response on the RFP so you are sure you got the right supplier for your event.
Micemedia is fully transparent. Proposals from suppliers go directly to you. As we are an independent company, we have no relation with any supplier, and we do not receive a kickback fee or other. We will check the supplier’s proposal if it is complete and adequate and has the right tools and equipment to work with your other technical event sections to ensure a smooth performance with the right solutions.
We work with you to clarify and identify your exact needs, even if you need a combined solution. With a proven process we use this to deliver you an analysis of the market. And finally we propose to you the best value supplier(s) for your project.
IT & Wifi
Based on your event requirements, our consultants will check the venues capacity on paper and on what is installed. We will investigate if and how what the venue can offer, matches your requirements and, if necessary, provide recommendations to ensure the venues requirements and your event needs are a match. Our consultants will extend your team and bring in the knowledge and skills needed.
No matter if it is auditing, advising, or managing large scale IT & WIFI systems, we will provide you with the results that you want. Reliable WIFI for your delegates, the best advise for your new network or a solid report that you can use to inform the board and make better choices.
For any event, anywhere in the world
We love to hear from you and help you to your next successful event.